Share a contacts folder with others
You can share any of your Exchange Server account contact folders with another person who is also using an Exchange Server account in your organization. If supported by your organization’s sharing policies, you may also be able to share a contacts folder with people outside your organization.
For example, you can share your contacts folder with people. Or, you can create a new contacts folder for a specific project and share it people. You can also grant them permission to change the contacts.
Notes:
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This feature requires aMicrosoft Exchange Server account.
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Sharing or viewing a shared contacts folder is not supported in Outlook on the web.
Share with specific people outside your organization
The defaultContactsfolder in Outlook is created in each Outlook profile. This folder can’t be renamed or deleted. You might have additional contact folders. You can share any of these folders by doing the following:
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InPeople, in the folder pane, click the contact folder that you want to share with a person outside your organization.
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ClickHome. Then, in theSharegroup, clickShare Contacts.
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In theTobox, enter the name of the recipient for the sharing invitation message. If you want to, you can change theSubject.
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If you want to, request permission to view the recipient's defaultPeoplefolder. To do so, select theRequest permission to view recipient's Contacts foldercheck box.
Note: If you want to request access to a contacts folder other than the recipient’s defaultPeoplefolder, you must send an email message that asks for permissions to that particular folder. This option only requests access to the recipient's defaultPeoplefolder.
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In the message body, type any information that you want to include, and then clickSend. Review the confirmation dialog box, and then if correct, clickOK.
If the following error displays when you try to send the sharing invitation, sharing contacts with people outside of your organization is not supported by the sharing policy for your organization. Only an admin in your organization can change the sharing policy for your organization. For more information, see the end of this section.
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The person outside your organization receives the sharing invitation in email, and clicksOpen this Contacts folder.
If you receive an error when you try to share your contacts with someone outside your organization, contact the person that manages your email account.
Share a contacts folder with everyone
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InPeople, in the folder pane, clickContacts.
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ClickFolder. Then, in thePropertiesgroup, clickFolder Permissions.
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In theNamebox, clickDefault.
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UnderPermissions, in thePermission Levellist, clickPublishing Editoror any of the other options.
Revoke or change other people's access
To change or revoke someone's access permissions to your contacts folders, do the following:
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InPeople, in the Folder Pane, click the contacts folder for which you want to change permissions.
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ClickFolder. Then, in thePropertiesgroup, clickFolder Permissions.
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On thePermissionstab, do one of the following:
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Revoke or change access permissions for everyone In theNamebox, clickDefault.. UnderPermissions, in thePermission Levellist, clickNoneto revoke permissions or any of the other options to change permissions.
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Revoke or change access permissions for one person In theNamebox, click the name of the person whose access permissions you want to change. UnderPermissions, in thePermission Levellist, clickNoneto revoke permissions or any of the other options to change permissions.
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ClickOK.
Folder sharing permissions
With this permission level (or role) |
You can |
Owner |
Create, read, change, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder. (Doesn’t apply to delegates.) |
Publishing Editor |
Create, read, change, and delete all items and files, and create subfolders. (Doesn’t apply to delegates.) |
Editor |
Create, read, change, and delete all items and files. |
Publishing Author |
Create and read items and files, create subfolders, and change and delete items and files that you create. (Doesn’t apply to delegates.) |
Author |
Create and read items and files, and change and delete items and files that you create. |
Nonediting Author |
Create and read items and files, and delete items and files that you create. |
Reviewer |
Read items and files only. |
Contributor |
Create items and files only. The contents of the folder don’t appear. (Does not apply to delegates.) |
None |
You have no permission. You can’t open the folder. |
You can create custom permissions by selecting the appropriate check boxes and options underPermissions.
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